Terms & Conditions

1. About Us

The Bookkeeping Company is a brand operated by Offshore Bookkeeping Private Limited, a company registered in India. We provide offshore bookkeeping and accounting support services to CPA firms, accounting firms, and financial advisory practices globally.

2. Services

Our services include but are not limited to:

• Daily and weekly bookkeeping and accounting
• Bank and account reconciliation
• Monthly financial report preparation
• Payroll processing support
• Accounts payable and receivable management
• Dedicated offshore bookkeeping staff

The specific scope of services, pricing, and terms for each engagement are set out in a separate Service Agreement or Engagement Letter signed by both parties.

3. Free Trial

We offer a free trial of up to 15 hours of bookkeeping services. The free trial is subject to the following conditions:

• Available to new clients only — one trial per firm
• The trial covers genuine bookkeeping work on your actual or sample data
• No credit card or payment is required during the trial
• Upon completion of the trial, you are under no obligation to continue
• We reserve the right to withdraw or modify the free trial offer at any time

4. Engagement Terms

4.1 Hourly Plan

For hourly engagements, services are billed weekly in USD based on actual hours worked. A minimum of 16 hours per week is required. Hours worked are documented via daily timesheets shared with the client.

4.2 Dedicated Staff Plan

For dedicated staff engagements, a monthly fee is charged in advance. Pricing is based on the role and experience level of the assigned staff member. The dedicated staff member works exclusively on your firm's accounts during agreed working hours.

4.3 Notice Period

A 9-week notice period is required to terminate any ongoing engagement. This ensures an orderly transition and handover of all work and documentation.

5. Client Responsibilities

To enable us to perform our services effectively, you agree to:

• Provide timely access to required systems, software, and data
• Respond to queries and requests for information within a reasonable timeframe
• Ensure the accuracy and completeness of source documents and information provided
• Review and approve work within the agreed timeframe
• Notify us promptly of any changes that may affect the scope of work

6. Confidentiality

Both parties agree to maintain strict confidentiality regarding each other's business information, client data, and proprietary processes. All our staff members sign NDAs before accessing any client data. Full details of our data handling practices are set out in our Privacy Policy and Data Security pages.

7. Intellectual Property

All content on this website — including text, graphics, logos, and software — is the property of Offshore Bookkeeping Private Limited and is protected by applicable intellectual property laws. You may not reproduce, distribute, or use our content without our express written permission.

8. Limitation of Liability

While we take every care to deliver accurate and timely bookkeeping services, our liability is limited to the fees paid for the specific services in question. We are not liable for any indirect, consequential, or incidental damages arising from errors in data provided by the client or from reliance on our outputs without independent professional verification.

Our services are not a substitute for the advice of a licensed CPA or accountant. We support your practice — final professional responsibility remains with the qualified accountant overseeing the engagement.

9. Payment Terms

• Hourly plan: Invoiced weekly in USD, payable within 7 days of invoice
• Dedicated staff plan: Invoiced monthly in advance, payable before the service period begins
• Late payments may result in suspension of services
• All fees are exclusive of applicable taxes

10. Termination

Either party may terminate an engagement by providing the required 9-week notice in writing. Termination without notice may result in charges equivalent to 9 weeks of service fees. In cases of material breach, either party may terminate immediately upon written notice.

11. Governing Law

These Terms & Conditions are governed by the laws of India. Any disputes arising from these terms or our services shall be subject to the jurisdiction of courts in Coimbatore, Tamil Nadu, India.

12. Changes to Terms

We reserve the right to update these Terms & Conditions at any time. Continued use of our services following notification of changes constitutes acceptance of the updated terms.

13. Contact

For any questions regarding these Terms & Conditions:

• Email: info@thebookkeepingcompany.us
• Phone: +1 (551) 550 0501
• Address: 46/3 Swarnambika Layout, Ramnagar, Coimbatore – 641009, Tamil Nadu, India